Operator-led AI automation

Automation that pays for itself.

Custom AI systems for business owners who've outgrown SaaS. Founded by a former director of a $35M+ D2C portfolio.

See the case studies

1,000+ personalized leads per day 3 new clients booked in month one $48K/yr saved on healthcare back office 83% attribution failure found and fixed

Every number here traces to a real build below.

We build with

Case studies

Proof, in the numbers.

A few recent builds, with the real results behind them. No stock testimonials, no rounded-up claims.

Healthcare HIPAA-compliant

The system saving River Oaks $48K a year.

River Oaks Home Care runs 200+ caregivers in Philadelphia. Their bookkeeper spent hours every week matching insurance EOP documents against QuickBooks, and denied claims sat unnoticed for months. VibeHook built a HIPAA-compliant system that reads EOP PDFs with Claude on AWS Bedrock and posts straight to QuickBooks. Denials get flagged within days. A second build generates EVV timesheets through self-hosted n8n and Zoho Sign.

~$48K/yrsaved, both builds

16+ hrs/wkmanual work eliminated

days, not monthsto surface denials

“What used to take our bookkeeper hours every week now runs on its own. Second project with them, both delivered exactly as promised.”

BanjiOwner, River Oaks Home Care

Attribution engineering

The 83% attribution failure everyone else missed.

A UK brand selling high-ticket products at around £250k/month could see only 6 of every 35 orders in Google Ads. VibeHook diagnosed the UTM auto-tagging root cause other contractors had missed, then built an offline-conversion pipeline: GCLID capture, Shopify synced to Google Ads through Make.com, Apps Script, and Klaviyo.

“I've had contractors blindly say yes and then fail to deliver. This was the opposite.”

AI agents · regulated

Clinical reports in under an hour. It was 3 days.

A biofeedback practice turned raw Biograph exports into 10-page clinical reports by hand. VibeHook built a Claude multi-agent RAG system that does it in under an hour, with every clinical statement tracing back to the practice's own knowledge base. HIPAA and GDPR ready on AWS Bedrock.

2-3 days → <1 hrper 10-page report

Lead generation

1,000+ personalized leads a day. 30 minutes of prep.

A B2B consulting firm prepped its outreach by hand, 20+ hours every week. VibeHook built an n8n engine that runs Apollo through Apify enrichment into personalized icebreakers that reference each prospect's business, and out through Instantly. Weekly prep dropped to 30 minutes. The firm booked 3 new clients in its first month on the system.

“What stood out most was the sincere desire to understand our goals and problems, and to find solutions, especially in such a niche industry.”

Where we work

HealthcareHIPAA-compliant systems
E-commerce & marketingattribution and content ops
Recruiting & hiringATS and onboarding ops
Manufacturing & hardwareproduction process automation

Systems built for growth.

SaaS covers about 80% of how your business runs. We build the other 20%: the systems that win you new clients, and the ones that stop the bleed.

Lead generation engines

Cold outreach that runs itself. Scraping and enrichment feeding personalized messages that don't read like a robot wrote them.

Built for a B2B consulting firm: 1,000+ leads a day, 3 new clients in month one

AI sales agents & pipelines

AI agents that work your inbound leads over SMS and voice, and qualify them against your actual criteria. Hot leads reach your team the moment they qualify. Missed-call textback included.

Building for River Oaks: an AI qualification engine for their Meta lead flow

Hiring & onboarding ops

Full ATS overhauls and HRIS migrations, plus the hiring workflows in between. Built to survive real volume.

Building for a 2,700-employee youth-services nonprofit: 37,000 applications, migrated clean

Proposal & contract automation

Hosted proposals with e-signature and a Stripe payment link on one page. Close the deal in the same place you pitched it.

We run VibeHook's own sales on this system

KPI dashboards & reporting

Live dashboards pulling from the tools you already use, with alerts and scheduled reports built in.

Built into the River Oaks reconciliation system

Content & research automation

AI content production for teams that publish at volume, and market-research scraping that turns competitor activity into your idea pipeline.

For agencies and e-commerce teams

We tell you what not to build.

If SaaS already solves your problem, you'll hear it on the first call, not after an invoice.

Audit

We map how the work actually happens and find where the hours leak.

Map

You get a build plan with milestones and the expected return, in hours or dollars.

Build & test

We build in your stack and document every step. Nothing goes live until it's tested against real data.

Handoff

Your team gets documentation and a walkthrough. The system runs without us. Most clients come back for the next one anyway.

Manual effort grows linearly with output. Systems don't. (Illustrative)

Built by an operator.

I'm Dylan, founder of VibeHook. Before building automation, I directed a $35M+ portfolio of D2C brands, including an $8M brand featured on Good Morning America and the Today Show. I've been the person the reports were for, and the one paying for the manual hours.

Now I build the systems I wish my teams had. Strategy comes first, and if something isn't worth automating, you'll hear that from me.

Book a call

Bring us the bottleneck.

A free strategy call. We'll tell you what to automate first, and what to skip.

“Excellent communication, went above and beyond. Extremely knowledgeable.”

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